For youth pastors & ministry leadersconsent for the lock-insigned before Friday night
Every family signed off before the retreat.
Post the retreat, lock-in, or mission trip once, and each family reviews and e-signs your permission slip and medical form for their youth — on their phone, in about a minute. You watch who's cleared on a live board and carry an emergency packet on the trip. Bring your own forms: upload each once and reuse it.
AUG–SEP
Fall kickoff
A new ministry year means a new roster. Post your standing participation and medical forms once so families sign as they join, not in a scramble the week of the first lock-in.
JAN–MAR
Summer-trip planning
Mission trips and summer camp get planned in the winter. Line up the permission slips, medical forms, and any trip-specific waiver early, and watch clearances come in before deposits are due.
The forms a youth ministry already passes around — e-signed in one flow:
- Participation permission slip
- Your consent for the lock-in, retreat, service project, or mission trip — the parent e-signs it for their youth.
- Medical & allergy form
- Your health form for the trip. A family's saved profile autofills the medical, allergy, and emergency-contact details each time.
- Photo / media release
- Permission to use photos from the event in your bulletin, socials, or recap — signed once with the rest of the set.
- Activity waiver
- Add a trip-specific waiver for a higher-risk outing — whitewater, climbing, or overseas travel. Required forms clear together.
- The org
- The congregation or its youth ministry is the organization. Youth leaders are leaders; each family signs for their youth.
- An activity
- A lock-in, a weekend retreat, a service project, or a mission trip — one activity per event.
- Required set
- The set you require: your permission slip and medical form, plus any activity waiver. A youth is cleared once every required item is signed.
- Scouts & troops Campouts, health forms, and the provider physical you collect.
- Sports teams Season waivers, medical forms, and the concussion sign-off.
- Umbrellas Councils, dioceses, districts, and leagues funding their units.
Or see the full overview on use cases.
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