Use casesHowever you’re organizedit maps to ClearedFor
One model, every kind of group.
The shape is always the same: an organization posts an activity with a required set — the releases each family e-signs, plus any documents you collect and short surveys you ask; each family completes them for their youth, and a youth is cleared once every required item is done. You bring your own forms — upload each release once and reuse it, and a family’s saved profile autofills the medical and emergency details. Here’s how that maps to teams, congregations, districts, clubs, studios, and more.
Most groups · StandaloneNO UMBRELLA NEEDED
Small & simple
A single troop, one team, a youth group, or a lone PTA is its own organization. It buys its own credits — the first activity is free — and runs everything itself. No umbrella, no setup beyond your own group.
Large & independent
One big organization — a large congregation, a private school, a sizeable club — can run every activity from a single balance it owns. Larger credit packs cost less per credit, so volume is cheaper without any source/recipient link.
Shared credit is optional — only for federated groups (see below).
Sports teamsGAME DAY
- The org
- The team is the organization. Coaches and team managers are leaders; each player's parent or guardian signs.
- An activity
- Run one activity for the whole season so players sign once and stay cleared, or a one-off for a single tournament or travel weekend.
- Required set
- A travel/transportation waiver plus a medical and concussion acknowledgment. A player is cleared once both are signed.
- Credits
- An independent team buys its own credits — one credit covers a season, no matter the roster size, and parents never pay. A team in a league or club can instead be funded by that club as the credit source.
Church & congregationsTHE LOCK-IN
- The org
- The congregation or its youth ministry is the organization. Youth leaders are leaders; each family signs for their youth.
- An activity
- A lock-in, a weekend retreat, a service project, or a mission trip.
- Required set
- A participation permission slip plus a medical form. Add an activity-specific waiver for higher-risk trips.
- Credits
- A single congregation runs on its own credits. A denomination, diocese, conference, association, or church network can act as the source and fund its congregations or campuses.
School districtsFIELD TRIP
- The org
- Each school — or its PTA / booster club — is an organization. Teachers and PTA leaders are leaders; each student's guardian signs.
- An activity
- A field trip, an away game, or a club outing.
- Required set
- A field-trip permission slip plus a photo/media release. Both signed means the student is cleared to go.
- Credits
- The district office is the credit source and funds each school or PTA as a recipient, so a single budget covers every campus.
Club sportsKICKOFF
- The org
- The club is the organization at the top; each age-group or travel team is its own organization underneath.
- An activity
- A tournament, a showcase, or a travel weekend, run per team.
- Required set
- A travel waiver plus a medical form, set per team so each roster clears on its own.
- Credits
- The club is the credit source and funds each team as a recipient. Every team keeps its own activities, roster, and forms private.
Scouts & troopsJAMBOREE
- The org
- Each troop, pack, or crew is an organization. Adult leaders are leaders; each scout's parent signs.
- An activity
- A campout, a hike, a jamboree, or a service event.
- Required set
- A trip permission slip and a health and medical form, plus a provider-signed physical (like an AHMR Part C) the parent uploads — collected, not signed here.
- Credits
- A troop can run on its own credits, or a council or charter organization can be the source and fund its troops from one shared balance.
Summer campsSUMMER CAMP
- The org
- The camp is the organization. Directors and counselors are leaders; each camper's guardian signs.
- An activity
- One activity per session — the whole session's roster clears on a single credit, and parents never pay.
- Required set
- An enrollment permission slip plus a medical and allergy form; add a waiver for swimming or climbing. A short survey can capture swim level, shirt size, or meal choice at the same time.
- Credits
- Most camps run standalone on their own credits. A camp that operates several sites can be the credit source and fund each site as a recipient.
Performing arts & enrichmentTHE RECITAL
- The org
- The studio, troupe, or program is the organization. Studio owners, directors, and instructors are leaders; each performer's parent or guardian signs.
- An activity
- A recital, production, showcase, or competition trip — run one activity a season for your standing releases, or one per show.
- Required set
- A photo/media release plus a participation and activity waiver. A performer is cleared once both are signed.
- Credits
- A single studio buys its own credits. A studio with several locations, or an association funding member programs, can act as the credit source.
Youth nonprofitsTHE PROGRAM
- The org
- Each branch, club, or chapter is the organization. Program staff are leaders; each youth's parent or guardian signs.
- An activity
- A field trip, a day-camp session, a service project, or a showcase.
- Required set
- A participation permission slip plus a photo/media release; add a waiver for higher-risk outings.
- Credits
- A national or regional nonprofit can be the credit source and fund each branch, club, or chapter as a recipient — one budget across every site.
Built for your kind of groupGO DEEPER
Each page speaks one segment's language — its forms, its season, the same free first activity.
Beyond the signatureCOLLECT & ASK
Most required items are releases a family e-signs. Two kinds aren’t signed here at all — and both clear on the same departure board, on the same one credit.
- Documents you collect
- Some forms get signed somewhere else — a provider physical, an offline waiver. Mark one required, and a parent uploads the completed document instead of signing it here. ClearedFor collects and stores it for the activity's leaders; it does not verify the provider or the document's contents.
- Quick surveys
- Need a shirt size, meal choice, pickup person, or swim level? Add a short survey a parent answers once per youth, in the same flow. It's planning information for the activity — not a consent, and not a medical or legal record.
A required item isn't always a form to sign — some you collect, some you just ask.
Shared credits & formsOPTIONAL
1source funds
many units
many units
For umbrella groups: one budget covers every unit.
A district, denomination, council, club, or nonprofit can be a credit source that funds its units — the schools, congregations, troops, or teams — as recipients.
- Each unit pays its own way first
- A recipient spends its own credits first and only draws on the source when its balance runs out.
- Credits and forms share independently
- An umbrella can share billing credits, form templates, or both — each is a separate switch on the same link, turned on or off at any time. A shared form is adopted as the unit's own copy. Activities, rosters, and the youth details on each form stay private to the unit that owns them — never the umbrella's.
- See who spent what
- The source sees, per recipient, how many of its credits each unit has used — budget oversight without touching anyone's roster.
- Set up by mutual agreement
- The source offers a link, the unit confirms it, and either side can unlink later. Nobody is attached without agreeing.
- One level, kept simple
- An umbrella funds its units directly — there are no chains of orgs funding other orgs.
Setting up an umbrella for several units? See pricing or get in touch.
An umbrella can share billing credits, form templates, or both — each an independent choice. Each unit keeps its own activities and roster.
Set up your group in minutes.
Get started →